Print Publicity

Only chartered student organizations and University departments are eligible to post information in campus facilities. Events for which publicity is to be used must be submitted using the online Event Registration form before approval for publicity items and/or materials will be granted. Improperly posted materials will be removed and discarded and violations can result in posting privileges being restricted or removed and other sanctions as deemed appropriate.

Flyers and Posters

• Approval Process:

1. Submit a digital copy of the flyer/poster for review to the Department of Student Activities through the online Student Organization Print Publicity form within the Connect system (www.baylor.edu/baylorconnect). Allow 2 – 3 business days for completion of the approval.
2. Once an approval has been granted, bring in all copies of the intended poster/flyer to the Department of Student Activities to be stamped. The stamping process will be completed upon delivery. Any flyer/poster without a stamp will be removed by building managers across the campus.

• Expectations:

1. Any images or logos used in printed materials should be original artwork, purchased through an approved service, or used with express permission for those purposes.
2. Flyers should be no smaller than 8” X 11”and no larger than 11” X 17”.
3. 8” x 11” or 11” X 17”: 75 poster limit for non-residential campus facilities.
4. 8” X 11” or 11” X 17”: 151 poster limit for Campus Living & Learning facilities.
5. Flyers and posters for guest speakers will include language stating “The views expressed are the speaker’s own and do not necessarily represent the views of Baylor University.

• Posting Process:

Flyers and posters may be posted on public bulletin boards in campus buildings. Flyers and posters may not be posted on furniture, walls, windows, doors, parking facilities, bathroom stalls, classroom spaces, or other campus locations.

• Posting Process for Residence Halls:

Once flyers/posters are approved and stamped through the Department of Student Activities student organizations may bring up to 151 copies to the Campus Living & Learning office (located in Penland Hall) at least seven to ten days prior to the event. Residence hall staff will post on each floor, wing, or building. No posting is allowed by persons other than residence hall staff. All flyers that are posted in violation of these procedures will be removed and disposed.

Handouts, Mailbox Stuffers, and Table Tents

• Approval Process:

1. Submit a digital copy of the flyer/poster for review to the Department of Student Activities through the online Student Organization Print Publicity form within the Connect system (www.baylor.edu/baylorconnect). Include information describing the intended distribution method (campus mailbox, information table, information distribution event, etc). Allow 2 – 3 business days for completion of the approval.
2. Table tents placed in any of the campus dining facilities must also be approved by the Baylor Dining Services after receiving approval from the Department of Student Activities.

• Expectations:

1. Any images or logos used in printed materials should be original artwork, purchased through an approved service, or used with express permission for those purposes.

• Distribution Process:

1. Once handbills are approved by Student Activities the materials may be distributed in the approved distribution manner.
2. Baylor Dining Services will permit no more than two table tents to be displayed in dining facilities at any given time. Approvals will be granted on a first-come, first-served basis.