Expectations for Off-Campus Events

Prior to approval, an off-campus facility is to be identified and a non-binding hold placed for the function. Venues where alcohol or other Baylor-prohibited activities are the main attraction may not be approved.
A full-time student organization advisor must attend all off-campus events.
If an advisor is unable to attend any or all of the event, it is the responsibility of the student organization leadership to secure an approved Substitute Advisor to attend the off-campus event. A Substitute Advisor must receive approval by the organization’s advisor and the Associate Director for Student Involvement, or his/her designee, and fully complete all appropriate training as required by the Department of Student Activities, including but not limited to risk management training.
Private residences may not be used for off-campus activities/events. However, the residence of the full-time faculty/staff advisor may be used if the advisor is present throughout the activity/event.
The Department of Student Activities reserves the right to reject any off-campus event.